Title
Committee Report; Compliance Appointments (Job Posting for City Clerk)
Body
The Standing Committee on Compliance Appointments to whom was referred the matter of filling the pending vacancy in the office of City Clerk, having considered the same make the following report: Committee recommends that the following posting be advertised by the Director of Human Resources :
City of Malden Job Opportunity
Job Title: City Clerk
Salary: $83,799.41 - $109,449.13
Overview: Perform all functions of the City Clerk including Clerk to the City Council, Vital Record Custodian, Chief Election Officer, and Staff and Budget Management of City Clerk Department.
Duties: Draft agenda items for City Council meetings. Attend Council meetings keeping permanent record of the proceedings. Provide procedural advice to the Council President as needed. Attend, keep minutes, and prepare reports for committees. Oversee production and distribution of bi-weekly Council agenda and creation of permanent record of Council actions. Responsible for drafting ordinances, charter amendments, and home rule petitions. Also responsible for periodic update and revision of City’s code of ordinances.
Perform administration of all local, state, and federal elections including preparation of voting list, equipping and staffing all polling places; train election workers, distribute ballots, test and maintain voting equipment, and tallying software. Collect and review local campaign finance reports.
Record, maintain, and index City’s vital records. Oversee retrieval system for vital records. Supervise amendments to vital records assuring compliance with state and federal laws.
Supervise preparation, mailing, and data entry of annual census taking for City. Also supervise voter registration and data base maintenance of statewide central voter registry.
Assist all departments in record management in accordance with state record retention and disposition schedules. Responsible for certifying and authenticating City documents. Issues certificates of non-appeal in Planning Board and Board of Appeal cases.
Licensing authority for raffle/bazaar, auctioneer, and charitable solicitation permits.
Supervise all City Clerk staff and election staff members. Prepare and maintain department budget.
Essential Skills & Experience:
• 5 or more years of experience with parliamentary or legislative procedures, election/voter registration law, public records law, and/or vital records law.
• Law degree or experience with law preferred and related experience in public administration.
• Ability to manage multiple duties simultaneously with a high degree of accuracy.
• Excellent organizational, oral, and written skills are necessary.
• Familiarity with Microsoft applications and ability to learn department-specific software.
• Malden residency preferred.
Interested applicants may submit a resume and cover letter to maldenhr@cityofmalden.org <mailto:maldenhr@cityofmalden.org>
by May 28, 2016. Selected candidate will need to submit to a Criminal Offenders Records Information report (CORI) background check and pre-employment drug screening.
The City of Malden is an Equal Opportunity Employer
Councillor Matheson for the Committee